Payroll processing
Payroll done right, every pay period.
I review timecards, run payroll in the system you already use, and handle garnishments, 401(k) and tax reports, so you never have to run payroll at 10pm again. Payroll only, or bundled with HR.
Every pay period
Four checks before anyone gets paid.
Reviewed
I check for missed days, duplicate entries and unusual overtime, and follow up with employees directly.
Entered and checked
Hours, overtime, PTO, reimbursements and deductions are entered, then checked against the timecards.
Approved by you
You get a short summary to approve. Nothing is paid without your OK.
Paid and tied out
Direct deposits, 401(k) and garnishment payments are sent and matched to the reports, down to the cent.
What's included
All of payroll, handled.
Payroll processing
- Weekly, biweekly or semi-monthly payroll
- Hourly and salaried employees
- PTO, overtime, bonuses and reimbursements
- Direct deposit, pay stubs, and communication with your payroll provider and bank
Deductions & garnishments
- Child support and wage garnishment orders, paid correctly and on time
- 401(k) contributions sent to your provider
- Benefit premium deductions
- Employee advances and repayments
Payroll tax reports & filing
- Quarterly Form 941 and annual Form 940
- State unemployment quarterly contribution and wage reports
- Year-end W-2s and 1099s
- Payroll reports for your bookkeeper or CPA
Your choice: I prepare the reports for you to sign and submit, or, with your written authorization, I file them and send the tax payments for you. Payments always come straight from your business bank account.
Works with your system
I've worked in QuickBooks, PrismHR, Workday and BambooHR. If you don't have a payroll system yet, I'll help you choose one and set it up.
Contractors & 1099s
- W-9 collection before the first payment
- 1099 tracking all year
- Employee vs. contractor classification checks
- Year-end 1099s prepared
Hiring in a new state
- State withholding tax account registration
- State unemployment account registration
- Local tax setup where required
- Payroll updated for the new state's rules
New Employer Setup
- Federal and state employer registrations
- Payroll system chosen, configured and tested
- Employee vs. contractor review
- Your first live payroll, done in 30 days
Payroll Takeover
- Review of how payroll runs today
- Your process written down
- One payroll run alongside your current person
- A smooth handoff, with no late paychecks
Your employees get answers within one hour.
When your team has a question, they come to me, not you. I reply within one hour during business hours, from your company email address, just like a full-time HR person on your staff.
- Benefits and coverage questions
- Copies of paystubs and W-2s
- PTO balances
- Address and tax withholding changes
- New-hire paperwork help
Direct deposit changes are always confirmed by phone first, to protect your team from payroll fraud.
Pricing
Simple hourly pricing.
Ongoing payroll is billed by the hour. New Employer Setup and Takeover are flat one-time fees. You'll get a clear estimate of your weekly hours after a free call.
Add HR support, like onboarding, benefits, handbooks and compliance, at 10 or more hours a week combined, and get my lowest hourly rate.